Title Artistic and Rehearsal Coordinator
Organization Houston Grand Opera
Closing Date
Location Houston, TX
Information

Job Title: Artistic and Rehearsal Coordinator
Department: Artistic
Reports To: Company Manager
Classification: Full-time, Non-exempt (9 month seasonal contract)
Prepared Date: July 2018

SUMMARY
The Artistic and Rehearsal Coordinator facilitates daily activities in the Company Office. Primary responsibilities include the creation and distribution of the daily rehearsal and performance schedule, administrative support for the Artistic and Music Department, and responding to artists’ needs as a member of the Artist Services and Rehearsal team.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinates and issues the daily schedule for all HGO productions, events, HGO Studio, and HGOco activities in association with requests from the Music Administrator, Assistant Directors, Stage Manager/ASMs, and HGO Studio staff. Attends the company’s weekly scheduling meeting.
• Ensures timely delivery of the daily schedule to all company personnel and artists via email; maintains and modifies the daily schedule as necessary, informing all parties of any changes.
• Arranges doctor appointments for guest artists, providing transportation to appointments as necessary.
• Shepherds foreign artists through the process of obtaining a US Social Security number, if they do not already have a SSN.
• Working with the Associate Company Manager, coordinates and communicates with the Wortham Staff regarding HGO’s use of additional spaces within the Wortham Theater Center. Serves as Liaison to Wortham Staff for security door requests.
• Coordinates maintenance and engineering needs for rehearsal facilities and HGO office spaces with the Wortham staff.
• Monitors use of rehearsal spaces, ensuring proper set-up for rehearsals, and reporting any issues with the condition or cleanliness of spaces.
• Assists in travel, housing, car rental, and other arrangements for visiting artists and Houston Grand Opera staff, as directed by the Company Manager. Creates artist itineraries based on the arrangements made by the Company Manager and assembles packets to be given to artists upon arrival. Provides transportation for artists to events as needed.
• Assists in the contract administration and audition process for supernumeraries, child wranglers, light walkers, chorus, and dancers as directed by the Company Manager and Music Administrator. Maintains super databases by inputting information obtained at auditions.
• Plans and purchases opening night gifts for supers; assists the Guild Hospitality Committee with delivery of opening night gifts for principal artists.
• Arranges dress rehearsal tickets, including those given to supers and the HGO Guild Hospitality committee; arranges comp tickets to performances for mainstage artists.
• Provides the backstage list for each performance and the final dress rehearsal.
• Provides administrative assistance to the Director of Artistic Operations, Company Manager and Music Administrator, as needed.
• Maintains artist relations files, ensuring that information is up-to-date, organized, and accessible for all members of the artistic department.
• Maintains inventory in the 6th floor kitchen area to ensure that supplies are stocked and available to artists and staff.
• Collects and distributes production and artistic department mail.
• Assists in the preparation of chorus and dancer payrolls in collaboration with the Music Administrator.

OTHER DUTIES:
Serves as a member of the artist services team, responding to all artist requests promptly and thoroughly to ensure their focus and concentration on the production.

ESSENTIAL JOB QUALIFICATIONS
Bachelor of Arts degree or equivalent job experience. Previous production experience in a professional arts organization preferred. Knowledge of opera preferred, but not required. PC proficient and spreadsheet applications experience – Word, Excel and Outlook required, Powerpoint and Access beneficial. Must be available to work a flexible schedule, with evening and weekend work required during production periods. Reliable transportation required.

SPECIAL JOB CHARACTERISTICS
Candidates should possess a friendly personality, superior organizational and communication skills, a great attention for detail and the ability to respond diplomatically and creatively to a variety of requests from artists, volunteers and staff. Foreign language is helpful, but not necessary. Must be comfortable collaborating with other staff in a team work environment. Must be enthusiastic about taking personal initiative to reach out and help artists with a wide variety of scheduling and personal needs, and personally follow every task to completion.

APPLICATION INSTRUCTIONS
To apply for this position, please use the website associated with this job posting.

More info: https://houstongrandopera.applytojob.com/apply/WL3a2XI4fW/Artistic-And-Rehearsal-Coordinator?source=Tx+Commission+on+the+Arts

Website https://houstongrandopera.com