Title Event Coordinator
Organization Texas Ballet Theater
Closing Date
Location Dallas/Fort Worth

The Event Coordinator is responsible for the planning and execution of TBT fundraising, stewardship and cultivation events of all sizes including but not limited to the Tutu Chic Fashion Show and Luncheon, Dallas Sugar Plum Fairy Tea, Caren Koslow Fashion Show and Luncheon, Fort Worth Sugar Plum Fairy Tea, Nutty Nutcracker Afterparty, Nutcracker Brunch, Gala, Instudio rehearsals, and Pre-Show Dinners, among others. The position supports and advances the mission and vision of TBT and supports and promotes the goals of the Development Office. Under the supervision of the Development Manager, this position has great professional growth opportunities.

Essential Duties and Responsibilities include the following. Other duties may be assigned.
• Under supervision of the Development Manager, manage all TBT events in a financially prudent manner achieving $939,160 in gross benefit revenue toward the Development team goal.
• Assist the Development Department in fundraising campaigns as necessary.
• Work closely with the event chairs and host committees on the strategic plan and overall theme/direction of the assigned events.
• Solicit for silent auctions, live auctions and event sponsorships for yearly fundraisers.
• Fully execute and manage all event logistics including creative concepts, invitations, food and beverage, venue, décor, entertainment, rentals, ticket and sponsorship sales, promotion and publication of the events.
• Monitor budgets, track revenues and expenses of events.
• Maintain and grow beneficial relationships with patrons, donors and board members to form event committees and provide a positive volunteer experience for each committee member.
• Complete special event tasks in a timely manner and provide regular project updates to the Development Manager and team and measures event outcomes vs. objectives providing evaluation reports and recommendations.
• Work in close collaboration with other TBT team members to achieve overall event goals and leverage public relations and media opportunities around the event.
• Manage vendor relationships and communication, mailing lists, RSVP’s and follow up from special event committee meetings.
• Work closely with Development team to build deeper donor engagement between fundraising events, volunteering and annual giving.
• Work with Development team to generate and plan large and small cultivation gatherings, new events, meetings and receptions toward annual fundraising goals.
• Cultivate volunteers and support co-chairs in effectively planning and executing the event.
• Solicitation and Stewardship of all event sponsors and attendees.
• Work with Development team to appropriately set event revenue goals and budgets for each fiscal year.

To apply, send cover letter outlining aptitude and interest, resume and names/contact information for three professional references via email to claire@texasballet.org. No phone calls please.

Website http://www.texasballettheater.org