Title Grants Coordinator
Organization Houston Arts Alliance
Closing Date Friday, July 19, 2019
Location Houston, TX
Information

The Grants and Communications Coordinator works as a member of a tightly coordinated team. He or she is responsible for organizing data and other information as a critical part of the grants processes executed by the Houston Arts Alliance. Shrewd data management supports HAA in funding high-quality arts experiences for Houstonians and visitors, monitoring grantee contracts, and improving our service to the community through data-based decision-making. This position is responsible for maintaining positive relationships and flow of information between HAA team members and between HAA and its City-funded grantees, potential grantees, volunteers, and other internal and external customers. The position is also responsible for providing technical assistance and support to grantees in various stages of the application process. Candidates should demonstrate initiative, insightfulness, and project management acumen. Candidates should also exhibit resilience, provide excellent customer service, and show a deep commitment to humble service and integrity in daily work.

GRANTS ADMINISTRATION
The Coordinator, in concert with the Grants team, will manage all technical and administrative processes through the full life cycle of a grant including the following:
• Support applicants through the grant application process with a service sensibility, from communications and trust building to application to adjudication to contracting, reporting, and contract closure
• Perform due diligence procedures to ensure consistent communication, adherence and enforcement of compliance policies and grant guidelines for all grant programs and grantees equally
• Generate data, documents, and reports, such as contracts, letters, payments reports, and research, through grant management software
• Perform administrative tasks, such as filing and file organization and others
• Collect and store data from applications, market research, logistics, linguistics, or other behaviors in an accurate and timely manner
• Bring technical expertise to ensure the quality and accuracy of that data, the process, design and present it in ways to help organizations, grantees, and the general public understand trends and decisions
• Have an eye for information mapping and design
• Coordinate all logistics, communications, and technical assistance for HAA panels and committee meetings, including taking meeting minutes and recording panelist comments
• Manage all technical support tickets with grant management database

DESIRED QUALIFICATIONS
• Passion for constant improvement, managing systems, equity for all, and service to the arts and preservation communities
• Proactive approach to issue identification and resolution: a problem solver
• Excellent written and oral communication skills, including the ability to make complex issues understandable and relevant to external audiences
• An eye for design and information mapping
• Strong skills in Microsoft Office, Excel, Word and PowerPoint
• Audit-minded approach to ensure accuracy and reconciliation within systems
• Strong data entry, analysis and data collection ability, such as Google Analytics, Tableau, SQL, Looker, and similar tools
• Ability to analyze system processes and make improvements for efficiency and effectiveness
• Comfortable performing routine tasks
• Ability to prioritize projects, meet deadlines and support others in doing the same in a fast-paced environment
• Respect for colleagues and appreciation of the important role that others have in HAA’s mission and daily operations
• Shared values of HAA and its service to the communities of the City of Houston

EXPERIENCE
• Ability to analyze and interpret data, reach sound conclusions, and make recommendations
• Experience manipulating and making sense from data
• Experience using Excel to manipulate data
• Two years’ administrative experience as an employee, intern, or other similar environment
• Entry level use of Adobe Suite including Photoshop, Indesign, Acrobat Pro and Illustrator
• Ability to work independently and manage a variety of responsibilities
• Experience working across cultural and geographic differences
• Experience and resilience demonstrating customer service
• Positive contributions as a team member that fosters effective, productive relationships with both internal and external customers
• Knowledge and/or involvement in Houston’s cultural environment desired but not required
• Working knowledge of Spanish language (oral and written) desired but not required

PHYSICAL DEMANDS
• Keyboard and calculator use. Use of routine office equipment (copier, postage machine, telephones, computer, facsimile, etc.). Must be able to lift objects up to 25 pounds. Occasional work on evenings and weekends, as needed. Must be able to travel throughout the greater Houston area. Will set up and break down workshops and meetings.

SUPERVISOR
• This position reports to the Associate Director of Grants and does not supervise any permanent positions.

TO APPLY
• Please send resume, cover letter, and three references via email to deidre@haatx.com by July 19, 2019, with “Grants Coordinator” in the subject line of your email.

Website http://www.houstonartsalliance.com/