Title Orchestra Personnel Manager
Organization Abilene Philharmonic Association
Closing Date Thursday, May 31, 2018
Location Abilene, TX


The Abilene Philharmonic Association unleashes the power of music to entertain, educate, and inspire through live symphonic music and community engagement.

JOB TITLE: Orchestra Personnel Manager

REPORTS TO: Executive Director, and Music Director

JOB SUMMARY: The Orchestra Personnel Manager is a part time position responsible to the Music Director and Executive Director for advancing the Abilene Philharmonic’s mission by managing all musician needs for the performance of live symphonic music. The ideal candidate must have experience in the performing arts with an emphasis on concert production and orchestral works. Must be detail oriented and organized, with the ability to multi-task and work under pressure. Excellent oral and written communication skills as well as professional telephone etiquette are required. Computer skills in Word, Excel, and Google Suites is also required.


Managing orchestra personnel
• Determine orchestral needs as required by repertoire
• Executes orchestral musician contracts
• Maintains sub lists as directed by music director and principals
• Hires substitutes as needed in the manner requested by music director and principals
• Works with principals for seating and communicates assignments
• Conveys which musicians play which parts to the librarian in a timely manner
• Responsible for submitting and distributing orchestra musician payroll including attendance, travel, cartage, doubling
• Coordinates orchestra musician housing including hotel and host home assignments
• Coordinate orchestra musician hospitality (lunch, coffee, snacks)
• Communicates all needed information to musicians before, during and around concerts
• Provides administration and management for auditions
• Handles musician concerns/requests working with music director and executive director
• Monitors and enforces compliance with musician policies
• Provides time management at rehearsals
• As needed, contract musicians for donor events, educational activities, and other services

• Provide five-minute call for rehearsals and notify conductor of the start and close of rehearsals.
• Log significant events in connection with rehearsals or concerts such as complaints, tardiness, failure to wear appropriate dress, general deportment, and HVAC problems.
• Respond to conductor and musician requests, problems, and issues arising out of or in connection with an imminent service in a manner consistent with past practice and Association’s standards; communicate such events to the Executive Director as soon as possible for collaboration and final approval of action to be taken.
• Coordinate changes in seating, on-call musicians, and engagement of last-minute substitutes due to unscheduled absence or tardiness.
• Make personnel announcements at rehearsals as required.

Overall Planning
• Provide budget estimates as requested for planning programming
• Preparation and flexibility in working with unavoidable emergencies such as weather, issues that cause major changes to or cancellation of a concert
• Reporting on actual expenses
• Compile orchestra list for program book
• Providing information to executive director and other staff as needed for fundraising and publicity needs
• Recruit and/or work with volunteers as possible and needed to mark bowings

• Shows professionalism, ethical conduct, and representing the Philharmonic well
• Follows policy and procedure
• Provides accurate record keeping, compliance, and sensitivity to confidentiality of personal data
• Accountability and quality work (good outcomes with a minimum of errors)
• Efficiency and productivity
• Initiative, objectivity, resourcefulness, dependability
• Conserves organization assets and resources

• Bachelor’s degree (B.A.) from four-year College or University preferred.
• One to two years related experience and/or training; or equivalent combination of education and experience.
• Must be proficient in navigating a computer; Intermediate level knowledge of Microsoft Word, Excel, and Google Suites. Experience with Ovation Tix software a plus.
• Knowledge of orchestra music and the workings of an orchestra is a must.
• High energy, positive “can-do” attitude, flexibility, attention to detail and passion for APA’s mission is essential.
• Works well with others.
• Demonstrate ability to think strategically.
• Demonstrate excellence in organizational and communication skills, both written and oral.
• Ability to work evenings and weekends, including some holidays.
• Candidates do not need to be local but it is preferred.

How to Apply:
Please submit your resume and cover letter to: director@abilenephilharmonic.org and be sure to include “Production Assistant” in the subject line.
Please include a cover letter with the following information:
• Salary history and requirements,
• How you learned of the position
• Description of how your qualifications and experience match Abilene Philharmonic’s needs.

Only electronic submissions will be considered. Submission deadline is May 31, 2018. All nominations and expressions of interest will be held in the strictest confidence. Salary is commensurate with experience, within the framework of the organization’s annual operating budget. The Abilene Philharmonic is an Equal Opportunity Employer and actively seeks a diverse pool of candidates.

Website http://www.abilenephilharmonic.org/about/employment/