Title Assistant to the Executive & Artistic Director
Organization Texas Performing Arts at The University of Texas at Austin
Closing Date
Location Austin, TX
Information

The Assistant to the Executive & Artistic Director provides support to the leadership of Texas Performing Arts. The position creates organizational effectiveness for a large department having University-wide scope by handling a large volume of decisions that are highly complex in nature.

Responsibilities

• Leadership Support: Effectively communicate and coordinate with a wide range of constituents on behalf of the Executive & Artistic Director, including prominent university and community leaders, artists and their representatives, current and prospective donors, and other staff. Manage a complex schedule for the Executive & Artistic Director, including fluid reprioritizations that will often require independent decision making. Organize logistics including spaces, agendas, presentations, technology, virtual and physical setups, and catering for meetings and other events. Create and distribute accurate, concise, and timely meeting records and track follow-up. Assist with the Executive & Artistic Director’s communications, including accurate drafting, review, and editing of email, social media, letters and cards, presentations, proposals, reports, and other communications. Compile averages and statistics. Coordinate travel arrangements for the Executive & Artistic Director and organizational guests, including travel authorizations, itinerary development, reservations, and reimbursements. Meet guests and give tours. Transport guests in a university-provided vehicle. Deliver and pick up documents and supplies. Fulfill administrative functions for the Executive & Artistic Director including timekeeping, document routing and signatures, and recordkeeping requirements. Represent the Executive and Artistic Director at meetings, performances, or other events as needed and provide post-activity summaries.
• Organizational Management: Support initiatives and projects overseen by the Executive & Artistic Director, including research, coordination, scheduling, and communications. Review and route general inbound communications. Oversee front office administrative functions and reception team. Develop relationships and organizational knowledge to anticipate needs and problems, promote partnership and collaboration across the organization, and facilitate the resolution of administrative challenges. Assigns tasks, check departmental efficiency, and report activities to the Executive and Artistic Director. Provide input on administrative matters and decisions affecting inter-departmental relationships. Ensure compliance with university policies and procedures.
• Perform other related functions as assigned. This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described.

Required Qualifications

• At least five years of experience independently fulfilling advanced administrative functions for senior executives.
• Demonstrated ability to provide a high level of reliability and to exercise exceptional initiative, judgment, discretion, and diplomacy.
• Demonstrated ability to address individuals and information with a high degree of sensitivity and confidentiality in various complex, formal, or time-sensitive situations.
• High level of proficiency with office technology such as Excel, PowerPoint, Word, Outlook, Slack, and Zoom.
• Decision Making and Critical Thinking: Demonstrated knowledge of the decision-making process and associated tools and techniques; ability to accurately analyze situations and reach productive decisions based on informed judgment.
• Problem Solving: Demonstrated knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply this knowledge appropriately to diverse situations.
• Relationship Management: Demonstrated knowledge of the techniques and the ability to establish and maintain healthy working relationships with clients, vendors, and peers.
• Effective Communications: Demonstrated understanding of effective communication concepts, tools, and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
• Accuracy and Attention to Detail: Demonstrated understanding of the necessity and value of accuracy and attention to detail; ability to process information with high levels of accuracy.
• Service Excellence: Demonstrated knowledge of customer service concepts and techniques; ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience independently fulfilling advanced administrative functions in a performing arts organization.
• Knowledge of the performing arts, including its history, current developments, artists, and artistic disciplines.
• Working knowledge of UT policies, procedures, and systems.
• Knowledge of arts/entertainment or higher education business practices and fluency in the common standards, processes, and terminology of those industries.
• Interest in and a strong commitment to the mission and programs of Texas Performing Arts.
• Familiarity with the Austin, Texas arts, cultural, entertainment, and education landscape.
• Demonstrated commitment to diversity, equity, inclusion, and accessibility in past work roles.
• Demonstrated ability to solve complex problems within standardized policies and procedures.
• Experience mentoring student employees.
• More than the required years of experience.

Full Job Description:

Go to https://utaustin.wd1.myworkdayjobs.com/UTstaff for complete description and to apply for job requisition number R_00014278.

About Texas Performing Arts:

Texas Performing Arts (TPA) is the professional arts presenting and producing program of The University of Texas at Austin (UT). One of the largest and most active university-based performing arts centers in the U.S., TPA is an anchor institution in Austin’s arts, cultural, and entertainment landscape. TPA operates venues on the UT campus including Austin’s largest theater, the newly renovated Bass Concert Hall. Its public programs include Broadway in Austin; a curated series of international dance, theater, and music; and presentations of national touring artists. TPA is an integral unit of UT’s College of Fine Arts and engages students across the university in creative experiences.

Texas Performing Arts welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of diverse perspectives and experiences. We believe inclusivity is critical to fostering excellence in all of our endeavors, and we promote diversity in our recruiting, hiring, and retention practices.

To learn more about TPA and this opportunity, please visit https://texasperformingarts.org/about-us/employment.

Website https://texasperformingarts.org/