Position: Deputy Director
Start Date: Open Until Filled
Location: Austin, Texas. This job is most suited for a candidate who lives within a 25 mile radius of Austin, TX. Regular work will be remote, with occasional in-office work for meetings and in-person public events and programs in central Texas and beyond.
Time Commitment: Exempt, full-time 40 hours per week, with occasional evening and weekend events (office hours are Mon-Fri 10am-6pm)
Salary Range: $45k – $50k annual salary range, commensurate with experience
Benefits: Employer sponsored health insurance plan with an annual health insurance reimbursement, employer sponsored SIMPLE IRA with max 3% annual salary contribution match, funds for professional development.
Texas Folklife is a statewide 501c3 non-profit organization dedicated to preserving and presenting the diverse cultures and living heritage of the Lone Star State. Since 1984, Texas Folklife has honored the cultural traditions passed down within communities across Texas and explored their importance in contemporary society. As the state-designated public folklife program of Texas, we promote cultural sustainability through our commitment to support artists, tradition bearers, and communities. Texas Folklife has been called “one of the state’s true cultural treasures” by the Austin American-Statesman for the accessible, joyful arts experiences we provide. Based in Austin, our team works across the state with a variety of community partners to cultivate, present, and embolden the state’s rich cultural legacy through a vibrant mix of public programs and initiatives, including: Performances, Exhibitions, Education Programs & Curriculum Materials, Apprenticeships, Multimedia projects, Fiscal Sponsorships, Folk and Traditional Arts Infrastructure Building, our Archive Preservation Project, and more.
The Deputy Director supports the organization in all aspects of its operational and programmatic activities as a highly visible manager. They assist the Executive Director (ED) as a thought partner in the development and execution of programs and operational policies, strategic planning, resource allocation and representation of Texas Folklife’s mission. The Deputy Director serves as a supervisor and ensures Texas Folklife’s programmatic work is carried out in a manner consistent with our core values and strategic plan. The Deputy Director also works collaboratively with all of our team members to ensure that programs and operations are conducted with creativity, efficiency, and purpose, and serves as a secondary liaison to Texas Folklife’s Board of Directors.
Duties are described below:
Program Management / Engagement / Advocacy
Ensures a collaborative working environment and communication system between leadership team and program staff to achieve strategic alignment in their areas.
Works with program staff to determine how impact and efficiencies can be gained through the leveraging of resources, personnel and/or messaging.
Develops and monitors Texas Folklife’s overarching communications and marketing strategies across programs.
In conjunction with ED, develop work plan, timeline, and list of resources needed to complete and leverage priority projects
Monitors, maintains, and identifies Texas Folklife’s ongoing and new community partnerships relative to strategic plan and critical initiatives.
Creates new or documents current programmatic systems and procedures as necessary to increase consistency among Texas Folklife’s programs, projects, events, and campaigns.
Assist in preparations for and attend programs and events when necessary.
Serve as the secondary public staff representative of Texas Folklife: attend meetings, events, and organizational opportunities on behalf of the organization.
Direct Program Coordination of specific programs and projects.
Community and Constituent Engagement: Participate in Texas Folklife volunteer committees at request of ED and assist with meeting preparation, materials, and communications.
Advocacy – Coordinate organization overall legislative advocacy efforts, strategize with ED and org. stakeholders to design and implement org. advocacy strategy including goals, proposed outcomes, resource needs, review of existing and past efforts and relationships, and annual timelines.
Perform other duties as assigned by ED.
Works with the Executive Director to develop Texas Folklife internal administrative, financial, and personnel policies as appropriate.
Ensures and supports the implementation of internal program policies among the program staff.
Serves as liaison to leadership for internal policy issues involving program staff.
In conjunction with ED, ensures that job responsibilities are clearly communicated and duties delegated appropriately among program staff.
Assist in preparations for regular staff meetings, create meeting agenda, host online video conference meeting platform.
Develop procedures for staff remote work needs (equipment, IT hardware, etc)
Contract Administration – Create, customize and send contracts to optimize performance expectations. Reviewing contracts to anticipate for risks (ie: force majeure clause). Reviewing the legality of contracts meets TWC common law test.
Manage Health and Non-Health Insurance Policies.
Manage office walk-ins and phone calls, direct them to appropriate personnel.
Organize materials for current projects for easier access, including physical and virtual file storage and sharing.
Maintain orderly files including personnel files, vendor files, IRS files, service agreements, grants and board meeting minutes
Office and Facilities Management:
In conjunction with ED, Deputy Director will coordinate the recruitment, hiring, training and onboarding of admin personnel.
Keep office operations running efficiently (physical office and virtual office spaces/functions).
Work to improve organizational efficiency, office operations and systems in conjunction with Executive Director (ED).
In conjunction with ED, develop and implement plan to manage offsite storage units and PO Box.
Perform other duties as assigned by ED.
Board Support Duties
Serves as secondary liaison to the board of directors.
Ensures that information about Texas Folklife programs and campaigns are communicated clearly and effectively to board members.
Assists ED preparing meeting notes, agendas, and other materials for board meetings and committee meetings.
Desired Skills and Qualifications:
● Bachelor’s Degree or higher in Arts Administration, Folklore, Cultural Anthropology, Ethnomusicology, American Studies, Ethnic Studies, Community
Engagement, Journalism/Communications, Nonprofit Management, Business, or a related field;
● 2+ years experience in nonprofit management, folklore research, community outreach, fundraising, or similar work;
● Demonstrated excellent oral and written communication skills, including an ability to communicate well across cultures and to relate effectively to a diverse group of people;
● Experience in events planning; coordinating meetings and public events;
● Experience estimating and managing project budgets;
● English proficiency required, proficiency in Spanish a plus;
● Experience managing small teams and completing tasks through leveraging volunteers, vendors and staff;
● Excellent written, verbal, and listening communication skills;
● Detail-oriented, self-starter, enthusiastic hard-working individual;
● Strong project management skills and ability to juggle multiple deadlines and priorities;
● Possess an ability to break down complex information into manageable parts, ask questions, synthesize and analyze;
● Excellent at multi-tasking and prioritizing;
● Proficiency in use of Windows OS, Microsoft Office, Google Suite, Slack, donor management software, project management tools such as Trello, Asana, etc
● Knowledge of nonprofit accounting standards, Quickbooks, financial policies and standards.
As an equal opportunity employer, Texas Folklife embraces diversity and does not discriminate in employment on the basis of age, race, color, creed, gender, religion, marital status, veteran’s status, national origin, disability, or sexual orientation. Women and people of color are strongly encouraged to apply.
Please visit the link below to apply: