I. TITLE: Development Administrator
GRADE: Full Time
SALARY RANGE: $34,000 to $38,000 commensurate with experience
FLSA: Non Exempt
II. POSITION SUMMARY:
Ballet Austin’s Development Department is responsible for raising approximately $2M annually through the identification, cultivation and stewardship of Ballet Austin’s donors (individuals/board members, corporate partners, private foundations, and others).
The ideal candidate possesses strong organizational and time management skills, impeccable attention to detail, and works effectively in a technical, database-focused role, while enjoying a fast-paced team environment. The members of this department work closely with donors/the public at Ballet Austin events.
Some evening and weekend work is required throughout the season.
Due to current health and safely protocols related to COVID-19, this department works remotely, with minimal in-office time, until which time the organization deems it safe to return to in-office work on a more consistent basis.
III. ESSENTIAL FUNCTIONS:
• The work related to this position directly supports Ballet Austin’s mission and reflects the organization’s core values and highest ethical standards.
• Key functions of the Development Administrator
o Track contributed revenue and generate reports/dashboards, with the ability to report progress, year-to-date comparison, reconciliation with Finance
o Create, manage and maintain constituent records consistent with AFP (Association of Fundraising Professionals) standards and best practices
o Process donations into Tessitura (CRM/database), submit deposits to finance, and generate tax receipts and acknowledgement letters
o Track receivables and generate invoices
o Manage various donor communications
o Create and manage donor lists needed for various communications
o Manage updates/changes/annual build for Development Department’s database needs
o Update Development portion of the Ballet Austin website
o Assist in stewardship for corporate partners including ticket fulfillment management
o Administrative support for special events
o Provide administrative support to the Development Department including preparation of various mailings, solicitations, board recruitment packets, etc.
o Provide short-term support to other departments as may be needed from time to time.
IV. OTHER ACCOUNTABILITIES:
• Other duties as assigned
V. PHYSICAL DEMANDS AND WORK ENVIRONMENT:
• Ability to lift and transport light equipment
VI. EDUCATION AND EXPERIENCE:
• Minimum qualifications
o Bachelor’s degree or equivalent experience in related field
o Excellent written and verbal communication
o Ability to manage multiple tasks simultaneously, with close attention to detail
o Proficient knowledge of the Microsoft Office Suite, specifically Outlook, Word, Excel and PowerPoint
• Preferred qualifications
o Two (2) years successful work experience in an administrative setting
o Database experience in Tessitura or other CRM software
VII. COMPETENCIES — KNOWLEDGE, SKILLS AND ABILITIES:
VIII. ORGANIZATIONAL RELATIONSHIPS:
• Reports to: Associate Director of Individual Giving
• Supports: Development Department
• Peer collaboration/communication with: Sales/Marketing and Business Analytics Departments
Please email cover letter, resume, to HR@balletaustin.org
BACKGROUND SEARCH REQUIRED
Ballet Austin is committed to enhancing the diversity of our student body, faculty, and staff. Hiring and other employment-related decisions are made on the basis of an individual’s qualifications, past experience, overall performance and other employment-related criteria. In conjunction with Ballet Austin’s commitment to increasing the racial diversity within our organization, we are particularly interested in receiving inquiries from applicants of color. It is the policy of Ballet Austin to provide equal opportunities for employment and advancement for all individuals, regardless of age, gender, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.