Title Assistant Director of Collections
Organization Landmarks, UT’s public art program
Closing Date
Location Austin, TX

Job/Opportunity Description

Reporting to Landmarks’ Deputy Director, the Assistant Director of Collections is responsible for managing the realization of all new public art projects, from inception to installation. This position interfaces with project partners including artists, architects, landscape architects, campus stakeholders, and others to coordinate project logistics in the implementation of new works of art on campus. This position manages Landmarks Video program and oversees the Landmarks technology manager.

The Assistant Director of Collections is also responsible for the care and conservation of Landmarks’ public art collection, comprised of more than fifty works of modern and contemporary art in a range of media. The position oversees both routine maintenance and any special conservation or restoration required. It also manages Landmarks Preservation Guild (a volunteer cohort) and may supervise student assistants, interns, or others as required.

Key Responsibilities

Public art project management (35%)
Coordinate and liaise with all involved parties (artists, galleries, architects, landscape architects, contractors, vendors, etc.) to execute new public art projects

Coordinate campus departments on capital improvement projects involving Landmarks, including the Office of Planning, Design & Construction (PDC), Technical Review Teams, and others as required

Schedule and maintain agendas for quarterly PDC construction meetings

Initiate campaigns to promote awareness of Landmarks’ procedures among campus project managers

Assist the Director as liaison to the Committee for the Review of Art

In the development of new projects, assist the Director with creating proposals and securing approvals from all necessary campus stakeholders

Manage contracts, agreements, and insurance with artists, galleries, art handlers, conservators, and other contractors in coordination with the collections manager

Manage project budgets and provide projections that support project teams and development initiatives

Oversee the maintenance of a collection archive, including all documentation and project related materials

Manage development, fabrication, installation, and replacement of art signage

Collection management and conservation (50%)

Assist the Director and the Deputy Director with long-range planning and budgeting for the care, maintenance, and conservation of the collection

Monitor works, identify needs and coordinate treatments in collaboration with contracted conservators, artists, lenders, Landmarks’ technology manager, and campus service providers

Maintain ongoing relationship with the Metropolitan Museum of Art, which includes routine communications, site visit coordination, and loan renewal oversight

Maintain relationships and routine communications with campus delegates who monitor works in the collection

Oversee all conservation efforts as needed

Maintain the 20-year routine maintenance budget projection

Assist in the development of new projects by working with conservators to determine feasibility of materials and to project long-term care needs

Manage maintenance of new media art, in consultation with tech-specific vendors and Landmarks’ technology manager

Maintain database of treatments and condition reports; maintain records and documentation for each work in the collection and digital archive

Manage Landmarks Preservation Guild (volunteer program) including recruiting, training, programming and performance tracking

Plan and execute emergency response for works as needed (ie: graffiti, vandalism, weather events, etc.)

Track and manage loan agreements and communication with lenders

Bookkeeping/budget management (5%)
Budget development and reporting for all project accounts
Track and forward invoices for payment
Reconcile accounts and budgets at the end of a project
Coordinate with Landmarks Deputy Director and Business Coordinator to ensure only approved payments are charged to the proper project accounts

Committee coordination (5%)
Coordinate with the Landmarks Advisory Committee
o Plan and attend regular meetings
o Take notes and submit meeting minutes in a timely manner after every meeting

Other (5%)
Attend Landmark VIP events and tours as requested
Additional duties upon request

Preferred Qualifications:
Bachelor’s degree
Three years experience + managing public art projects with $100k+ budgets
Three years + experience with collection management, preferably working with public art collections and/or object conservation
Proficiency in Microsoft Office suite including Excel
Ability to multi-task and manage deadlines
Enthusiasm to learn new things
Familiarity with UT protocols and project management processes

NOTE: All applications MUST be submitted through “Workday,” the University’s online portal: https://utaustin.wd1.myworkdayjobs.com/UTstaff/job/UT-MAIN-CAMPUS/Assistant-Director-of-Collections-for-Landmarks_R_00033230

Website https://www.landmarksut.org