Title General Management Office Assistant
Organization Alley Theatre
Closing Date
Location Houston, TX

The General Management Office Assistant will support the day-to-day operations of the General Management department at the Alley Theatre, working closely with the General Manager, Associate General Manager, and Assistant General Manager. The Alley does an eight-play subscription season, A Christmas Carol, and a two-play summer series. The Alley also owns its own production facility which includes a five-story state-of-the-art Center for Theatre Production, the 774-seat Hubbard Theatre, and the 290-seat Neuhaus Theatre. This position reports directly to the Associate General Manager.

– Track, prepare, and submit payment requests for all fees, invoices, and reimbursements for contract workers.
– Process reimbursements and vendor payments for all travel and housing invoices.
– Submit union pension, health, and dues payments for AEA, SDC, USA, and AFM
– Assist the General Management department compile and prepare contracts for signature.
– Assist with payroll tracking and processing.
– Communicate regularly with artists, agents, and vendors regarding payments and reimbursements.
– Post and distribute AEA Media Notices
– Assist in compliance with AEA, SDC, and USA and respective collective bargaining agreements.
– Assist Associate General Manager with regular updates and maintenance of Producing Process
– Assist with the General Management and Artistic budgets, including reconciliation and reforecasts.
– Manage the General Manager’s calendar and schedule inter-departmental meetings.
– Record and distribute meeting notes for inter-departmental meetings.
– Assist in preparing and submitting royalty statements and payments.
– Track and reconcile credit card spending for the General Manager
– Knowledge of housing and travel coordination for all visiting artists
– Support Finance department in preparing annual tax documents.
– Assist in collecting required paperwork (I-9, W-9, W-8BEN) from actors, stage managers, directors, and designers when necessary.
– File and maintain electronic and paper departmental records.
– Complete special projects as needed.

Website https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=123913&clientkey=46F50FCD7256C0F902ECF8B1BCF5D124