The Production Coordinator reports to the Director of Production supporting the Director of Production and Producing Artistic Director to ensure all productions and events are within projected scope of budget, time, safety and personnel resources, and oversees the Stage Management teams. The Production Coordinator serves as a key part of the Production Administrative team facilitating effective communication, resource access, and support to both internal and external production collaborators.
Great Benefits Offered!
– 100% Employer Paid Healthcare Premiums for Employee
– Paid Vacation, Personal & Sick Time
– 401k Matching Program
– Free Parking
– Free Tickets to Shows
• Build and maintain the Artistic Budget in conjunction with the Producing Artistic Director and the Director of Production.
• Provide support to administrative staff at-large with the needs of each production and special events throughout the season (particularly the Finance and Marketing departments)
• Responsible for Production administrative paperwork and tracking documents
• Execution and processing of production contracts including creative team and stage management teams
• Schedule and attend all Design and Production Department meetings.
• Create and maintain show calendars and tech schedules.
• Hire and supervise all AEA and non-equity Stage Managers and provide support and mentorship to coordinate tasks, including required paperwork, and to troubleshoot technical and special rehearsals with other production staff managers. Position may be required to step in for the Stage Manager in an emergency.
• Hire, onboard, and supervise all Stage Management interns.
• Responsible for payroll submission and distribution for all interns and stage managers.
• Track and maintain budget items relating to stage managers.
• Assist the Director of Production in all AEA communications and compliance
• Assist the Director of Production in Production Expense Tracking and Reporting
• Ability to work in a collaborative and fast-paced environment with a positive attitude
• Ability to work independently
• Ability to keep sensitive information confidential
• Eagerness to speak to colleagues and guest artists one-on-one to solve problems
• Flexible attitude towards planning and project management
• Ability to multitask and prioritize tasks to complete projects on time
• Detailed attention to budget tracking and data entry
• Ability to lead by example to inspire and empower Stage Managers
• Technical rehearsals are divided between the Director of Production and the Production Coordinator. When attending Tech, the Production Coordinator will liaison with all departments to ensure consistent communication, run the production meeting at the end of rehearsal, and will have limited approval of expenditures as discussed on a per show basis with the Director of Production.
• Maintain the designer and creatives database to assist in future hiring.
• Assist the Director of Production with COVID-19 production safety management and work in partnership with HR and Company Manager to meet all requirements.
• Help to maintain relationships with universities and other regional companies.
• Other duties supporting the Director of Production.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
• Ability to climb stairs and ladders
• Ability to lift 45lbs. on occasion
• Ability to work nights and weekends as required
EDUCATION, LICENSURE, CERTIFICATIONS AND EXPERIENCE:
• Minimum: 3 years’ experience in a professional theatre environment and Bachelor’s degree in theatre (or 5 years’ related experience in a professional theatre environment), and professional Stage Management experience
• Preferred: 5 years of progressive experience in regional theater and a Master’s Degree in Stage Management or other Technical Theatre Concentration
• Required: Valid Driver’s License, clean driving record, and use of an automobile
KNOWLEDGE, SKILLS AND ABILITIES:
• Knowledge of rules and regulations pertaining to Actors’ Equity Association (including LORT and Staged Reading Guidelines)
• Knowledge of the technical rehearsal process, and ability to lead production meetings
• Strong office, computer, written, verbal and detailed organizational skills
• Strong Microsoft Office (Word, Excel) and Google Apps skills
• Sense of humor, and the ability to tactfully diffuse tense situations
Please visit our website to view full description and benefits: https://zachtheatre.org/about-us/work-with-us/working-at-zach/
To apply: Please send your resume to firstname.lastname@example.org.
As part of our commitment to ensuring an equitable, diverse and inclusive workforce we invite you to voluntarily self-identify in the following categories in a cover letter or note that you include in your email:
Gender: Woman, Man, Genderqueer/Gender non-binary, prefer to self-describe
Pronouns: Please include your pronouns.
Ethnicity: Hispanic or Latino, White (not Hispanic or Latino) Black or African American (not Hispanic or Latino), Native Hawaiian or Pacific Islander (not Hispanic or Latino), Asian (not Hispanic or Latino), Native American or Alaska Native (not Hispanic or Latino), Two or more races (not Hispanic or Latino)
ZACH is intending to operate as a fully vaccinated workplace and following CDC guidelines for being up to date on vaccinations, as well as Austin Public Health recommendations.
Salary: $45,000 – $52,000 plus 100% employee paid healthcare premiums for the employee
Come work at ZACH!
• Be a part of an artistic community of Austin, for Austin, by Austin with over 100 years of producing in the Austin area
• Featuring three theaters: a 420 Proscenium Theatre, 225 Seat Thrust, and 100 Seat Arena
• 20,000 sq ft offsite Scenic Studios with dedicated Carpentry, Welding, Paints, and Props Shops as well as on site Prop Storage
• Commitment to artistically inspiring and innovative work including New Works, Regional and World Premieres, and Theater for Young Audiences